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If you are not ready to use the rule yet, you can uncheck the box for Turn on this rule. Select the file you want to use as your out of office message and click Open.oft file.Then open the folder where you saved your file.

Click the Browse button if you chose where to store your.

If you saved your file to the default location, click the drop-down menu next to Look In, and select User Templates in File System.

Click the text that reads, a specific template. This is the box labeled Step 2: Edit the rule description (click an underlined value).

Then click the highlighted text in the bottom box.

This is the window labeled What do you want to do with the message?

In the next window, check the box next to reply using a specific template.

This is the window labeled Which condition(s) do you want to check?

Skip the next window by clicking Next.

You will find this under the section labeled Start from a blank rule.

Next, click Apply rule on messages I receive.

You will find this in the top-left section of the window.

Go back to Outlook and click File > Manage Rules & Alerts.

Exit out of the email and click Yes when asked if you want to save changes.

Remember where you saved your file, you will need to find it later.

It is best to pick a secure location, where the file won’t be moved or deleted. It is best to use the default location, but you can choose your own destination.

Give your out of office email template a name and a destination.

Then click the drop-down menu next to Save as type, and save it as an Outlook Template (*.oft) file.You can find this at the top of the left sidebar. You can find this in the top-left corner of the window. Write a subject and message for your out of office email template.You can find this button in the top-left corner of the window. Open Outlook and click the New Email button.Note: For this method to work, you need to leave Outlook running on your computer the whole time you are out of the office. If you open Outlook and see the words, “Connected to: Microsoft Exchange” at the bottom of the window, check out our guide on how to set up out of office replies in Outlook for Exchange users here. The following method only applies to Outlook users without an Exchange account. Then make a new rule for emails you receive and open POP3 account, save an email template, and go to File > Manage To set automatic out of office replies in Outlook with an IMAP or